Are you documenting all of Your Sales with Sales Receipt?

Sales receipt is a paper document having all the records of sales whether it is on daily, weekly or monthly basis. If it is computerized then it is good because it has both income and expense accounts. Whenever you need to check the previous records you can easily check by entering the date and month. Usually sales receipt consists of essential information like the name of company, its logo, contact information, item's details, date, time of transaction, seller's name, customer's name and others. At the bottom of every sales receipt there is an important section without whom the receipt is incomplete, it is about the subtotal, inclusion of taxes and grand total. The process of purchasing is completed when the initials are taken by the seller and customer.

This document has mainly three copies, one copy is given to  cashier, second is kept for company's record and third is handed over to the customer for the purchased item. Most of the receipts are pre numbered and are kept safe for company's record.

Usually some receipts are voided and in such case the relevant company is responsible for correcting the mistakes and keeps it clear from errors. It is necessary to remove all the mistakes and make it authentic and accurate. The person is responsible to amend the receipt before transacting and handed it to customer.

Keep this document on a safe place. Customer and seller both should have their receipts as records. Sometimes you want to exchange any product or find something wrong in receipt then you can easily claim by using this receipt. The seller wills also co operate when you will have strong proof in the shape of receipt. Similarly the document works like a legal proof. Always demand for sales receipt because It can help you in future. Keep this point in mind that always checks your receipt before paying the amount.

This document should contain basic information and filled it out by entering the names of seller and customer and their contact information. The seller writes the details of items along with their prices and at the end the prices are calculated in order to give grand total. Both the customer and seller sign the receipt and have their copies as record and proof.

 The sales receipts are available in different styles in markets and you can buy them from vendors. There are blank spaces and you will have to fill them up by adding your requirements in it. If you want to use computerized system then sales receipt template is available online and you can make them your own by clicking the right option. You have both the options and it is up to you to decide what you like the most.

Read More

About Cash Receipt Templates and how to use them

In any business there is a need of some type of receipts which you can give your customers when they purchase some items from you.

Purpose of receipt:

The purposes of making cash receipts are following:

• You can keep record of sales through receipts
• Receipt is a proof of purchase
• Taxes are also calculated by receipts at the end of year

All type of business record can be kept through receipts. These receipts can be of different types but one of the proper ways is to use a cash receipt template. Download cash receipt template from the internet.

Select specific type of cash receipt:

Various types of cash receipts are used in many businesses. You have to select a type of receipt which is according to your requirements. May be your business needs many types of receipts which depend on the items sell. For example if you run a business of electric appliance you need a receipt to give your customer for services you provide them. At the same time you need a receipt for those appliances that you purchase. Many people manage same receipt for separate purposes. If you don’t want to use same one then select specific type of cash receipt for yourself.

How cash receipts are used?

In some businesses computer is used to make receipts. They use a template and plug it into their business program which may be Excel. After it they fill receipt on it and take print out of it.

Use of cash receipt template:

By using cash receipt template you can make receipts efficiently and keep records as well. Many businesses that don’t know how to make proper cash receipt or have not technical knowledge about making of cash receipt for them cash receipt template is just perfect.

Where to get template?

Finding a template is not difficult. You can find cash receipt template easily on internet. There are hundreds of online sites available, from where you can get template for making cash receipt efficiently.

How to use template?

Instructions are always given along with template that how to use template.

• Download the cash receipt template from the given link.
• Fill out the template.
•  Cash receipt templates are customizable. You can modify them easily so change template accordingly.
• Save it in you system. You can run it any of your favorite programs.
• Take print out of if needed.

Your cash receipt will easily make if you use cash receipt template. Chance of mistakes or missing important information can be reduces by the use of template.

Read More

How to write a receipt

In any business either it is small or well established there is a need of receipt. The reason is that receipt is the only proof of deal that you made with your customer. It is wise act to make receipt for keeping record of transaction. Receipt is an agreement between two parties: you and your customer.

Receipt contains some basic things that are given below.

Header of receipt:

Write complete name of business.

Write the name of receiver of the funds for the products or services provided.

Write the name of business along with owner and other store managers.

Contact details:

Write contact details that include:

• Telephone number
• Mobile number
• Address
• Email address

Purchaser name:

Write the name of purchaser of your product. The way to write it that first name and last name should be prominent.

Time and date:

Write the right time and date of transaction at which you purchase or buy products.

You can add the week, month and year. It is beneficial at the end of year for the purpose of income tax. One more purpose is to see the warranty of product.

List of items along with description:

Make a proper list of item that exactly your customer purchased from you. In addition:

• Describe the type of product
• Quantity of product
• Codes
• Other related details for identification if you want to add.

Record amount of purchase:

Break the amount in pieces that are:

·         The real price

·         Discounts on it

·         Tax that you paid

·         Labor

·         Any other expenses you bear, write it separately.

·         At the end write total amount.

Method of payment:

Must include the method at which payment is done for the transaction. Payment may be done by

• cash
• check
• credit card
• Debit card

Also mention that either the amount is given completely or chunks. Write the number of amount.

If the buyer gives the check then write the check amount and check number also. If debit or credit card uses then write the:

• Name on the card
• Last four digits of card number
• Type of card.

Visit invoice template maybe it will helpful...

Read More

How to Make Your Own Receipt

If someone runs his own business for earning and have his own workers this is known as self employment. In self employed business the owner needs to make receipt like other businesses. They require receipts for giving it t the customers for some basic reasons as:

• To keep the record of both business and customers.
• This show how much a business follows professionalism.
• All the information of transaction can be saved by receipt.

Receipts can be made either using computer or it may be handwritten. It depends on self employed customer that which way they want to use.

Steps for making receipt:

You can make receipt by following these steps.

Select right receipt template:

First select the word processor that you will use to make a receipt. Microsoft Office offers receipt template for free. You can get receipt template from there. To access template:

• Create a new document
• Find template by Provided Sources.
  1 - Receipt Template
  2 - Receipt Template
• Select right template.
• Fill template with needed details.

If you find right template then you can easily make cash receipt. Template are customizable so you can include any thing you want and require for your self employed business.

Create the header of receipt:

In making receipt creating a header is important as it contains basic content like:

• Business name
• Contact details (phone number and address)
• Date and time of the deal
• Other contact information like websites or fax number

Description of product:

The product that you sold, explain its types, each and every detail about it. In easy words we can say describe your product. For example if a book seller sold different books to its customer then he should write:

• The name of each book he sold
• The number of books (quantity)
• Relevant details that may its edition or and publisher
• You can add identification code of the book
• Each book has ISBN number, include that in your receipt.

Price of product:

In receipt the main thing is to mention the price at which product is sold or buy. Mainly three things are written in receipt related to cost. Those are:

• Price of product
• The sales tax on product
• The total cost which obtain by adding price and sales tax.
• Write the sum up of total cost at the end of receipt.

Receipt is ready. Take print out of it and give your customer or direct mail it on customers mailing address.

Read More

What Are Cash Receipts?

A printed or written document which provides the records of cash sales referred as Cash Receipt.

In cash receipt following are listed:

• Number of item purchased
• The date at which transaction made
• Amount of the sale (in dollars)
• The amount sales tax

Cash receipt can be created by several ways. Like

• Written by hand
• In a printed form by using computer
• Cash register

Purpose of cash receipts for the buyer:

A business transacts with other business, purchases their products and receives a cash price from it for a certain purposes.

• Cash receipt keeps log or a record
• It acts as an accounting book
• In it all items that are purchased written.
• The amount and type of items are mentioned in it.

Cash receipt proves useful for the purchaser as a businessman don’t record when he deals. Later when he needs a proper record for compiling all details then cash receipt helps him to see accounts.

Purpose of cash receipt for the seller:

Sellers keep the copies of cash receipts in the form of:

• Cash register logs
• Database copies generated by computer
• Carbon copies of hand written receipts

These help them in many ways. A seller’s get benefited from cash receipt as:

• Cash receipt is a record of transaction.
• It reports business income.
• During inspection cash receipt is used for verification.
• Seller keeps file of cash receipts so he can check any thing about transaction any time.

Managing cash receipts:

Managing the cash receipts are very important so, you can use them easily when you want. After filling receipts store them. For this follow these steps:

• Arrange receipts chronologically ( by date and time)
• Represent the folder by days, weeks or month in which your are storing the receipts
• Arrange according to the amount of cash
• Keep cash receipts of same manner together in separate folder
• Use receipts that you have been arranged well, while compiling all data.
• Keep record of last five years by storing cash receipts.

Petty cash fund:

Petty cash is a store of money which an organization keeps for spending on small items.

Mostly purchases are come out by petty cashes that a business makes. These are saved in cash boxes and are used when funds decrease. To keep a record of these petty cash, receipt is also needed. So along with petty cash box keep petty cash list to note

•  The date
•  Amount of transaction.
• Money used/spend.
• Remaining fund.

You can visit receipt template from softmetis for batter experience...

Read More